Effective Date: May 21, 2019
This Job Candidate Privacy Notice (the “Notice”) describes which personal data Epistema Ltd. (“Epistema”, “our”, “us” or “we”) receives, collects, and processes on job candidates and applicants (“Candidates”) with respect to our application and recruitment processes, why we collect it, and how we use it. This Notice also describes how Candidates may exercise their rights with regard to such personal data held with us.
We strongly urge you to read this Notice to make sure that you fully understand and agree to it. If you do not agree to this Notice, then please do not provide us with your personal data.
As a job candidate you are not legally required to provide us with any personal data, but without it we may not be able to process your job application.
Throughout the application and recruitment process, you may provide us (or we may otherwise have access to) personal data about you, such as your name and other details concerning your identity, contact details, resume/CV, other work-related data, social media activity, etc. We may collect this data directly from you, as you provide it voluntarily through your application, or during the candidacy review process; or from other sources, such as recruitment agencies or your professional references.
We may use such data only in order to assess our Candidates’ skills and qualifications, to verify, consider, and process their application and candidacy for any of our positions, and to communicate with them regarding such processes. We may also use such data to manage risk or enhance our security and anti-fraud measures, and to create aggregated statistical or inferred data regarding our Candidates for further development and improvement of our recruitment processes.
In addition, we may use such data to act, as permitted by, and to comply with any legal or regulatory requirements, and to conduct any additional activities that may require the use of your data, for which we will request your specific consent in advance.
Data regarding our Candidates will be maintained, processed, and stored by Epistema and our service providers in the State of Israel and the United States of America (U.S.)
Epistema is headquartered in Israel, which is considered by the European Commission to offer an adequate level of protection for the personal data of EU Member State residents.
While data protection laws in certain jurisdictions may be different than the laws of your residence or location, please know that Epistema, its affiliates, and Third-Party Services (defined below) which store or process your personal data on our behalf, are each committed to keeping your data protected and secured in accordance with this Notice and industry standards, regardless of any lesser legal requirements that may apply in their jurisdiction.
We may retain your data even after the applied for position has been filled or closed. This is done so we could reconsider Candidates for other positions and opportunities at Epistema, so we may use their personal data as a reference for future applications submitted by them, in case the Candidate is hired for additional employment and business purposes related to their work, and as is reasonably necessary to comply with our legal obligations, resolve disputes, prevent fraud and abuse, enforce our agreements or otherwise protect our legitimate interests.
Epistema has implemented security measures designed to protect the personal data of our Candidates, including physical, procedural, and electronic measures. We also regularly seek new ways and tools to further enhance the security of our system and the integrity of the personal data that we hold. Please note, however, that regardless of the measures we take and the efforts we make, we cannot and do not guarantee the absolute protection and security of any personal data stored with us.
Epistema will share your personal data with a number of selected service providers whose services and solutions complement, facilitate, and enhance our own. These include any recruitment firms that have referred you to us (or vice versa), candidate evaluation centers, background checks providers, recruitment software providers, data and cyber security services, web analytics, and our business, legal, compliance, and financial advisors (collectively, “Third-Party Services“). Such Third-Party Services may receive or otherwise have limited access to our Candidates’ personal data, depending on each of their particular roles and purposes in facilitating and enhancing our recruitment process, and may only use it for such purposes. Epistema remains responsible and liable for any personal data processing done by Third-Party Services on its behalf, except for events outside of Epistema’s reasonable control.
Additionally, we may disclose or otherwise allow access to any Candidates’ personal data pursuant to a legal request, such as a subpoena, a search warrant or court order and/or in compliance with applicable laws, with or without notice to you, if we believe in good faith that we are legally required to do so or that disclosure is appropriate in connection with efforts to investigate, prevent or take action regarding actual or suspected illegal activity, fraud or other wrongdoing. We may also share your personal data with others, with or without notice to you, if we believe in good faith that this will help to protect the rights, property or personal safety of Epistema, that of any of our customers or employees or any member of the general public.
Finally, we may share personal data internally within our group of companies, for the purposes described above. In addition, should Epistema undergo any change in control, including by means of merger, acquisition or purchase of substantially all of its assets, your personal data may be shared with the parties involved in such an event.
Please note that we do not change our practices in response to a “Do Not Track” signal in the HTTP header from a browser or mobile application.
If you wish to exercise your rights under applicable law (if any), such as the EU GDPR, to request access to your data, correct, delete or port it or to object to its processing, please send us an e-mail to email@example.com, and we will respond within a reasonable timeframe and in accordance with applicable laws.
Please note that we may require additional information, including certain personal data, in order to authenticate and process your request.
We may update this Notice to reflect changes in our privacy practices. If we make any changes that we deem to be material, then we will notify you (via this web page or any of the communication means you have provided us with) prior to the change becoming effective. We encourage you to periodically review this web page for the latest information on our privacy practices.
If you have any questions regarding this Notice, our data practices or the security of our services or job application processes, please feel free to contact us at firstname.lastname@example.org.